Description

 The Administrative Budget Assistant will provide administrative and financial support for departmental operations, with primary responsibility for purchasing, service contracts, reimbursements, and related business transactions. A key focus of the position will be strengthening administrative operations by organizing processes, streamlining workflows, improving transaction tracking, and identifying practical opportunities to increase efficiency and consistency. The position will work closely with faculty, staff, vendors, and university offices to ensure departmental processes and transactions are completed accurately, timely, and in accordance with university policies and procedures. This is a hybrid position with flexibility to work 2-3 remotely with the remaining days on site.

Other job responsibilities may include:

Purchasing and Vendor Support

Prepares and processes purchase requisitions, department orders, check requests, and other purchasing and business forms for supplies, equipment, and services.
Coordinates purchases with faculty and staff, obtains required documentation and approvals, and follows transactions through completion.
Interfaces with Purchasing, Accounts Payable, external vendors, and internal departments to verify pricing, resolve discrepancies, address invoice issues, and support timely payment.
Monitors vendor transactions and departmental expenditures, reconciles vendor statements and internal records, and researches and resolves discrepancies.
Tracks equipment and other departmental purchases and maintains organized purchasing records and supporting documentation.